Meeting Rooms

The Library provides access to three meeting rooms.

Please complete the Meeting Room Rental Form, call 604-485-4796  or email booking@prpl.ca for information.

Meeting  Room A (Board Room)

  • Conference table
  • Capacity: 12  table seating
  • LED Projection Unit
  • Cost: Non-Profit $20/hour, Commercial $40/hour

Meeting Room B

  • Tables or Theater Seating
  • Capacity: 12  table  seating, 24 theater seating
  • Large screen TV
  • Cost: Non-Profit $20/hour, Commercial $40/hour

First Credit Union Community Room

  • Tables or Theater Seating
  • Capacity: 40 table  seating,  100 theater seating
  • LCD projection, lectern, kitchenette, stage riser
  • Cost: Non-Profit $40/hour, Commercial $80/hour

**Please inquire about discounts for literacy related events or programs.

Meeting Room Booking

The rooms may be rented during regular library hours. Rooms may be booked for times other than when the library is opened if staff are available to provide security for the library. Staff time will be billed at $25/hour with a 4 hour minimum.

Rooms may not be booked more than one month in advance without the permission of the Chief Librarian or their designate.

Note: We charge in half-hour increments. We allow 10 minutes for set-up and clean-up time at no charge; however, cleanup has to be completed by the library closing time unless library staff has been hired. Longer set-up times will be included in your paid booking.

A non-refundable advance deposit of 25% of the total booking fee will be required to confirm the booking. The balance can be paid at the time of the meeting or if pre-arranged, an invoice can be mailed.

Basic Rules

  1. On arrival, ask for a staff member at the library desk who will unlock the meeting room for you. If you are not being invoiced, you will pay the balance owing for the room at this time.
  2. Set up the tables and chairs for your event. Please re-stack chairs when you are finished.
  3. Clean up after yourself as best you can. You will be charged $30 per hour extra if the room is left extremely messy.
  4. Do not use tape or glue on the walls.
  5. Your activities should be orderly and not disrupt the normal running of the Library.
  6. Persons using this room will comply with all federal, provincial and municipal legislation.
  7. Damage to the facility will be paid for in full at a cost determined by the Chief Librarian.
  8. The booking organization is not entitled to allow another group to use the meeting room in its place.
  9. The library reserves the right to refuse or cancel a meeting room booking if there is potential for disruption to library operations.
  10. No retail operations may take place in the rooms with the possible except of book sales from an author reading.
  11. No Alcohol may be served without written permission from the Chief Librarian or designate. The organization must provide copies of all necessary permits prior to the event and follow all municipal and provincial requirements.The Applicant shall be responsible legally, financially, and otherwise for any damage to the said premises as a result of the use and occupation thereof under this agreement. The Applicant agrees that they will indemnify and save harmless the Powell River Public Library and its officers, employees, servants, agents, successors, and assigns from and against any and all claims whatsoever including all damages, liabilities, expenses, costs, including legal or other fees incurred in respect of any such claims, or any cause or proceedings brought thereon arising directly or indirectly from or in connection with the granting of use of the said  premises.